Research groups and laboratories
Organize working datasets, protocols, papers, presentations, and team documents in one shared environment.
Private EU collaboration for research and innovation
Managed Nextcloud for Research Teams
Give laboratories, project teams, and institutional partners one private workspace for datasets, proposals, deliverables, meeting documents, and daily collaboration. TAB.DIGITAL manages the infrastructure, updates, monitoring, and backups.
From €61/month for the entire research team—up to 25 users.
Private environmentA separate managed workspace for your research team
EU data locationsChoose from five European hosting locations
DPA availableData Processing Agreement for Business customers
Partner collaborationControlled access across institutions and projects
Built for collaborative research
Keep project knowledge together across teams and institutions
Create controlled workspaces for active research, partner exchange, project administration, and deliverables—without sending every dataset and document through email.
EU-funded projects
Coordinate proposals, work packages, reports, meeting files, and project deliverables with an EU-hosted workspace.
Multi-institution consortia
Give universities, institutes, NGOs, and external specialists access only to the folders and resources they need.
Field and distributed teams
Synchronize files across desktop and mobile devices and collect selected submissions through secure upload links.
One workspace for the project lifecycle
Share, collect, discuss, and review research files
Combine controlled file access with browser-based collaboration so researchers and project partners can work from a consistent source.
Controlled project folders
Structure information by project, work package, institution, dataset, or deliverable and assign access to users and groups.
External collaborators
Invite named partners or use password-protected, expiring links for selected resources without exposing the entire workspace.
File Drop for submissions
Collect field data, reports, forms, or partner documents through upload-only links without requiring a permanent account.
Office, Talk, and Whiteboard
Edit documents, discuss files, hold calls, and map ideas in the same environment. Whiteboard is included with Advanced.
Versions and activity
Restore previous file versions and review visible activity. Advanced adds administrative audit logging for stronger oversight.
Desktop, mobile, and WebDAV
Access and synchronize project files through official clients or connect compatible research tools using WebDAV.
A practical collaboration layer
More controlled than scattered storage—without operating Nextcloud yourself
Useful when requirements and collaboration are limited
Generic drives or self-hosted systems may suit a small technical team that can manage access, updates, monitoring, backups, and incident response internally.
- Basic file storage and sharing
- Separate tools for project collaboration
- Internal responsibility for platform operations
For teams that need private EU collaboration with support
A strong fit when several partners need a shared environment, controlled external access, predictable team pricing, and managed technical operations.
- Private managed Nextcloud environment
- DPA and choice of EU data location
- Controlled partner access and File Drop
- Updates, monitoring, backups, and support
Clear scope: this service is a secure collaboration workspace for active research projects. It is not, by default, a certified scientific repository or long-term archive, LIMS, ELN, research data management plan tool, or clinical-trial platform. Before using it for health, clinical, export-controlled, or other highly regulated data, your institution should assess its ethical, legal, grant, retention, and security requirements with our team.
Predictable project-wide pricing
Choose the right Nextcloud plan for your research team
Start with a 30-day trial. Both plans include a private managed Nextcloud environment, EU hosting, updates, monitoring, and backups.
Business Core
For a laboratory, department, or focused research team that needs secure file sharing and everyday collaboration.
€61/month
- 1 TB secure storage
- Up to 25 users
- Files, Calendar, Tasks, Talk, and Office
- Private managed Nextcloud instance
- Monitoring and automatic backups
- EU data hosting and DPA available
- Custom domain integration
- Web and email hosting included
- Standard support during business hours
Business Advanced
For multi-institution projects that need more capacity, administrative audit logging, integrations, and premium support.
€146/month
- 5 TB secure storage
- Up to 50 users
- Files, Talk, Office, and Whiteboard
- Administrative audit logging enabled
- OpenProject, Odoo, Ghost, Jitsi, and EspoCRM
- EU data hosting and DPA available
- Custom domain integration
- Web and email hosting included
- 24/7 premium support
More than 50 users, more than 5 TB, regulated research, or special retention and integration requirements? Discuss your project with our team. For a broader plan comparison, visit Nextcloud Business Cloud.
Data location and project control
Keep research collaboration in a controlled EU environment
Your team receives its own Nextcloud environment with administrative control over users, groups, applications, and sharing policies. TAB.DIGITAL operates the technical platform while your institution defines access, classification, retention, and research-governance rules.
- Netherlands, Germany, Italy, Sweden, or Latvia
- TLS/SSL protection for data in transit
- Password-protected and expiring public links
- Optional end-to-end encryption for selected files
- User, group, and folder-level permissions
- Managed updates, monitoring, and backups
- Administrative audit logging with Advanced
A straightforward start
From trial to research workspace in three steps
Start a 30-day trial
Test Core or Advanced with a small internal group before inviting project partners or moving active data.
Configure the project
Select the EU data location, connect your domain, create partner groups, and define access and sharing policies.
Build collaboration spaces
Create work-package folders, upload links, meeting spaces, project calendars, and controlled deliverable areas.
Frequently asked questions
Nextcloud for research teams: common questions
Is Nextcloud suitable for research teams?
Yes. Nextcloud is well suited to active project files, working datasets, proposals, meeting documents, deliverables, calendars, tasks, online document editing, and controlled external sharing. It gives research teams a private collaboration layer without requiring them to operate the server.
Can several universities or institutions collaborate in one workspace?
Yes. You can create users and groups for each institution, project, or work package and grant access only to the folders and resources relevant to them. Business Advanced is recommended for larger consortia that need more capacity and administrative audit logging.
Can external collaborators upload files without an account?
Yes. Nextcloud File Drop can provide an upload-only link for field teams, partners, or participants. They can submit selected files without viewing the folder contents or receiving permanent workspace access.
Can the service handle large research datasets?
Business Core includes 1 TB and Advanced includes 5 TB. Larger storage volumes can be discussed with our team. Suitability also depends on file sizes, access patterns, network connections, synchronization behavior, and the tools used to process the data, so unusually large or high-throughput workloads should be reviewed before deployment.
Does the service include audit logging?
Business Advanced includes administrative audit logging and is the recommended plan when a consortium or institution requires stronger visibility into user actions and file activity. Core includes standard Nextcloud activity and operational logs but is not positioned as the audit-focused plan.
Is the service automatically GDPR compliant?
No hosting service makes a research project automatically compliant. TAB.DIGITAL provides EU data locations, a Data Processing Agreement, access controls, and managed infrastructure that can support your responsibilities. Your institution remains responsible for legal basis, research ethics, participant information, retention, permissions, and internal procedures.
Where can research data be hosted?
Available Business hosting locations include the Netherlands, Germany, Italy, Sweden, and Latvia. Your team can choose the location that best fits its operational, grant, and data-residency requirements.
Are Nextcloud Office, Talk, Whiteboard, and OpenProject included?
Business Core includes Nextcloud Office and Talk together with Files, Calendar, and Tasks. Advanced also includes Whiteboard and access to integrated business tools including OpenProject.
Can our project use its own domain?
Yes. You can connect a domain or subdomain and provide researchers and partner institutions with a recognizable project-branded workspace.
How much does managed Nextcloud for a research team cost?
Business Core costs €61 per month for up to 25 users with 1 TB of storage. Business Advanced costs €146 per month for up to 50 users with 5 TB, administrative audit logging, integrations, and premium support.
A private workspace for collaborative research
Give researchers and partners one controlled place to work together.
Start a 30-day trial or tell us about your institutions, users, data volume, collaboration model, governance requirements, and preferred EU hosting location.